Document Management System (DMS)

This is a fully scalable document management software solution, enabling multiple users to access documents fast and easily.

Product Description:

What is Document Management System (DMS)

It gives you the power to electronically store, organise and distribute multiple document types including invoices, PODs, emails, faxes, technical drawings and much more. It is highly flexible and versatile.

Jotika support the configuration of multiple virtual cabinets to store Purchasing, HR, vehicle fleet history and more. All cabinets, document types storage and retrieval can be assigned with specific permission levels depending on user role.

Searching for the information you need takes seconds. You can search for any stored item by filing date, by any assigned keyword or index data and even by looking for any words or numbers found in the complete body of a document. Several users can access the data simultaneously, so your document is always available.

An electronic document management system that is easy to learn and use.

Integration with external systems such as Gtrak 3 ERP and your Accounts Software.

Provides extended database capabilities to store data captured from other systems along with your documents.

Combines both computer-generated and paper documents in a secure and effective document storage and retrieval system.

Provides detailed and extensive security measures to keep confidential documents safe and secure.

Provides auto indexing features allowing for fast and accurate retrieval of related documents based on a query by word or phrase.

Monitor, view, add and import documents from your work station or remotely.

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“As a glass business owner, I know the value of easy to understand statistical information regarding customer preferences, order trends and base costs. Jotika software provides me with a treasure-trove of diagnostic information about every aspect of my business’ performance. Jotika is user-friendly saving me time and money.”

Andrew Kerr

Polytron Glass Australia

“We have been using Gtrak 3 for 18 years and every time we phone we get an answer straight away – I like that.”

Ian Short

Owner/Director at Morley Glass & Glazing Ltd

“Gtrak is a stable program and any problems that do crop up are dealt with by Jotikas’ support team. I must say out of all the suppliers we deal with, Jotika is at the top in terms of customer service.”

Simon Parczuk

IT Director at Starglaze Windows & Conservatory Ltd

At ESG we are constantly improving and adding even greater value to our customers buying experience week in week out. We need a dynamic software partner who can work with our evolving business needs. Jotika have supported us in realising this goal, by delivering bespoke software solutions from our concept to implementation. They are unique in being flexible and open minded in approach, working as a partner more than a supplier. They work well with our other machinery, software and IT suppliers to bring our ideas to life and more importantly improve efficiency for our business whilst enhancing our customer experience.

Scott Sinden

MD at ESG Group

Ready To Discuss?

We recognise there is no one size fits all solution, so no matter how big or small, we will help you to find the right solution for your business. Whether you want to streamline operations, reduce material costs or simply gain a better visibility of your business. Our scalable solution has everything you need, call today to find out more or get a quote.